GroupWise Policies at Boise State University
Policies
- The GroupWise email system automatically purges email older than 120 days from your inbox, sent items, and cabinet folders. For information on archiving your email to avoid deletion of items, see our information on Archiving GroupWise Email.
- Emails located in the trash will be stored on the server for only 7 days.
- To prevent email from permenant deletion, it is recommended that the GroupWise archiving feature is used.
- Users may send and receive email attachments no larger than 20 MB in size.
- GroupWise blocks attachments from external senders with extensions of *.exe, *.zip, *.bat
- Information deemed as "should know" for all employees must be delivered by mass GroupWise email from the President, Provost, Vice Presidents, and Deans/Directors only (read below for further instructions).
Instutional Messaging Policies
Information deemed as "should know" (e.g., "Employee benefits open enrollment will close on ..." or ""The BSU connection to the Internet has been damaged. We expect it will be restored...") must be delivered by mass GroupWise e-mail from the President, Provost, Vice Presidents, and Deans/Directors only.
All e-mail of this nature must begin with the following text: "This message has been approved for mass e-mail distribution by (name and title of person or designee)."
If the e-mail advertises a program, reception, sale, performance, etc., the subject line must include the word "advertising."
No other mass GroupWise e-mail is permitted.
Supervisors are responsible for notifying staff who do not have access to GroupWise.
Instructions:
To: Line
- To send to the entire University, place the following address in the To line: *.bsu
- To send to a single Post Office, place the following in the To line: *.PostOffice (example *.PODC)
Subject: Line
- Please keep the subject line short.
- If the e-mail advertises an event or activity, the message must have the word "advertising" in the subject line (e.g., Subject: Advertising - There will be a ceremony formally naming the new building)
Message Body
The Message area must begin with the following text, typed exactly as follows:
"This message has been approved for mass e-mail distribution by (name and title of person or designee)."
Get Help
For further assistance, please contact the OIT Help Desk by phone at 426-4357, via e-mail at helpdesk@boisestate.edu, or online at Help Desk Self Service.